Privacy Policy

Effective Date: 22 February, 2025

Meritly ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when you visit our website and use our app. By using our website, creating an account, or interacting with our services, you agree to the terms outlined in this Privacy Policy.

1. Information We Collect

We collect the following personal data:

  • Name

  • Email address

  • Any data submitted in your outreach message

Additionally, if you accept cookies, we collect data through:

  • Google Analytics

  • Facebook Pixel

When using our app, Meritly may also collect:

  • Applicant Tracking System (ATS) data for integration purposes.

  • Hiring criteria and job requirements defined by users.

  • Candidate data analyzed through our proprietary algorithm.

2. How We Use Your Information

We use your personal data to:

  • Respond to inquiries submitted through our contact form.

  • Send marketing communications (if applicable).

  • Analyze website traffic and user behavior through Google Analytics and Facebook Pixel.

  • Integrate with your existing ATS to streamline hiring workflows.

  • Process and analyze candidate data to assist in recruitment decisions.

We will not use your personal data for purposes other than those outlined in this Privacy Policy without your explicit consent.

3. Sharing Your Information

We may share your personal data with:

  • HubSpot for contact and marketing management.

  • Google Analytics and Facebook Pixel for website analytics and tracking.

For app-related data, we ensure that:

  • ATS integration respects the data handling policies of your existing systems.

  • Candidate data is processed solely for recruitment purposes and is not shared externally.

We do not sell your personal data to third parties.

4. Legal Basis for Processing

We process your personal data under the legal basis of legitimate interest to operate and improve our services, and where required, based on your explicit consent (e.g., cookie acceptance).

5. Cookies and Tracking Technologies

Our website uses cookies to enhance user experience. Users in GDPR-regulated regions will see a cookie banner where they can accept or reject non-essential cookies. In other regions, cookies are accepted by default.

By continuing to use our site, you consent to our use of cookies as outlined in this Privacy Policy.

6. Data Retention

We retain personal data indefinitely unless a user requests its deletion. Upon request, we will delete or anonymize personal data, except where retention is required by law.

7. Your Data Rights

You have the right to:

  • Access your personal data.

  • Request corrections.

  • Request deletion of your data.

  • Object to certain data processing activities.

To exercise these rights, contact us at support@meritly.ai. We will respond to all requests in accordance with applicable data protection laws.

8. Data Security

We implement industry-standard security measures to safeguard your personal data, including:

  • SSL/TLS encryption for data transmission.

  • Secure servers protected by firewalls.

  • Regular security audits and vulnerability assessments.

  • Strict access controls and authentication protocols.

Despite these measures, no method of transmission over the internet is 100% secure. We strive to protect your data but cannot guarantee absolute security.

9. Consent and Changes

By using our website or app, you consent to the terms of this Privacy Policy. We reserve the right to update this Privacy Policy at any time. Continued use of our services after changes are posted constitutes acceptance of those changes.

10. Contact Us

For any privacy-related inquiries, please contact us at:

Email: support@meritly.ai

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